Industry guru Dave Taylor offers tech support on technical and business topics, including iPhone, iPod, Microsoft Windows, Sony PSP, cellphones, online advertising, CSS, Web design, business, Unix, Linux, SEO, Mac OS X, and shell script programming.     


Insider tips on working with Windows 7 Search

In the age of Google, searching has become one of the main activities and focuses for just about anyone that is connected to the Internet, via a computer, a tablet, or smartphone.

But what about searching for things on your computer system? I've been using Windows 7 (and Vista before that without any glaring problems) on my main graphics workstation/computer systems for years now. The search function built into Windows 7 in particular has been one of the joys and useful tools of my computing experience, something that I recently discovered isn't the norm.

There are apparently plenty of people that haven't had the same positive, material-discovery experience I've had for years! Join me as I detail the things that have continued to make the difference for me in the realm of Search in Windows 7 as a professional graphic designer, cartoonist, blogger and podcast host here via the online showcase of Dave's blog...

So we've all done it. You've slaved over a graphic, rendered the text, altered the video spending countless hours to create virtual perfection - and you have no idea where you saved it. While the "recent documents" listing in the app sometimes helps out, the fact remains is that you've got to "find" the file before you can submit it to the client and hit your deadline.

So now what do you do?

I click on the Windows-logo'd sphere on the bottom left hand corner of my laptop's display. Instantly, I'm greeted with a form field (that gleefully showcases a light grey "Search Programs and Files"). Since my start in the early 90's as a graphic designer, I've been using the same naming convention on each project I begin. I'll always use the name of the project, how it fits into the project, and what incarnation it is. Each segent is separated by a dash. Sample: toy-story-podcast-ad-sprint-3.psd.

Inside the search field I'll begin my search with toy-story, which provides me 15 results in the small white area above the Windows sphere...

So - would this be sufficient to help you find the files that you're looking for? Let's assume that the answer is "no" for a moment. If I didn't see the file I'm looking for in this display, the final listing in that window "See more results" would be the first thing that I click to continue the search. This provides me with an even larger, detailed listing of items that contain whatever I'm looking for, in a standard Windows Explorer window.

This expanded view again takes into account any file I might have the contains the words toy-story. Soundtracks, graphics files of all kinds that we've made for our Perspective Reviews, the outlines for the podcasts that we've created to guide our podcasts hosts - they're all there, instantly.

Still not finding what you're looking for? Click inside the search field on the top right of the Windows Explorer window. A new series of options are unveiled that allow you to search via an even greater series of search criteria.

Kind: This option allows you to search via specific avenues inside your computer system. Email, Instant Message Streams, searching for specific pictures. 21 options total, providing you more dialed-in focus than you probably thought existed, isn't it?

Date Modified: This option has always been a favorite and often-used option in my daily work. Often the most recent file inside the "File >> Open" path is where I'll find what I need to work on, but this option inside Windows 7 Search, allows you to not just have the most-recent or oldest files, but a very nice series of options that help you dial down the date that the item was manipulated, with just a few clicks. A short calendar helps you probe deeper into the file structure, allowing you to move back and forth to find the treasure you need to continue/complete the project. Still not impressed? That's alright! Onward!

Type: While you've seen this in previous incarnations of Windows Search, something special this way lies. Not only does it allow you to type in the kind of file you're looking for, but it also amasses the listing of available file types, that contain the criteria you're looking for. This again delivers more great dial-down to help you find the files you need - often to get paid or perhaps meet a late-night deadline! Let's move to the last option.

Size: While high-speed Internet has changed the way we view file size, it's still a great way to look for files, especially on your PC. Windows Search provides you with a drop-down listing of 7 different file sizes from "empty" (just what it sounds like) to "Gigantic" (larger than 128MB). While we certainly can have massive files nowadays, the given options provide you with some great detail-oriented search ability.

After Finding the Detail: So you've got a good listing, but want to get a good snapshot of what you've found, right? On the top right side of the Search window, you'll find an icon that will provide a second pane that displays a sample of what you've got highlighted, which will change instantly to a music player and more depending on which file you highlight.

So what's not to like? What CAN'T you find with these details and tools? Tell us below and let's uncover the things that make Windows Search soar or sink in the comments section!

Guest writer Mike Wilkerson is a professional podcaster, cartoonist, and content creator, who also wrangles feature film and television reviews at 2GuysTalking.Com


More Useful Articles and Reviews Articles:
✔   Review: Verticus for iPad
iOS gamers everywhere are familiar with the genre of infinite forward progress apps - Mega Jump, Canabalt, and a host of other run/jump/fly-until-you-die...
✔   Review: Clear Spot Voyager 4G wifi hotspot
Clear Voyager 4g HotspotI'm constantly on the go and with just about every site I visit available via secure SSL connection, I typically...
✔   Review: Dropcam HD wifi video camera
Whether you're security paranoid, want to keep an eye on the nanny, have a summer or winter home you'd like to peek in...
✔   Audiovox Car Connection Review
I have the smartest house on the block with a wifi-enabled thermostat and garage door opener, along with a complex web of wireless...
✔   Review: Slingbox 500
I should start with a candid admission: I'm not a huge television watcher. I catch soccer matches on Fox Soccer Channel, and watch...

Let's stay in touch!
Sign up for my weekly AskDaveTaylor Newsletter and you'll receive even more tech and gadget help right to your inbox, along with exclusive news and industry updates. It's good stuff. I promise!
    Enter your name: and your email addr:  




Categorized: Articles and Reviews , Windows PC Help   (Article 10461, Written by )
Tagged: microsoft windows 7, power search windows, win7, windows 7 search, windows search tips
Previous: Should I use Instagram's Photo Map feature?
Next: How do I unfollow someone on Instagram?




Reader Comments To Date: 5

Francis Mccarthy said, on August 23, 2012 2:06 PM:

When I first got your email when I joined I saw what I thought was an advertisement for Acronis True Image. Do you use it and do you recommend it. If you do wuold you send me the link so that I can get it at the upgrade price. I do have it but it's outdated now and was wondering if it's worthwile to download it or look elsewhere for a backup.

Clairvaux said, on August 25, 2012 8:22 AM:

There's a very important notion in Windows 7 search that needs mentioning.

One of the methods you describe (and I think it's the search via the Start menu, but do check this) looks for whatever keywords you typed inside the file's contents, as well as in the file's name.

The other method looks only at the file's name (and probably at the meta-data hidden in its Properties).

The results, of course, are completely different, and Microsoft does not warn you of that very important fact in any obvious way.

Dick Estel said, on September 7, 2012 4:22 PM:

On my PC, in the Windows Explorer window search field, the only filter options offered are "Date Modified" and "Size." "Kind" and "Type" would be very useful.
I used to find files in seconds with Windows through XP, which had all the options you might want right in the search field that opened from the Start Button. It takes much longer with W7. Not sure why, but maybe the missing filter items provide a clue. I believe the "old" method just used file names, or maybe gave you the option to search for content rather than file names. In short, W7 search does not work well at all for me.

A Sturm said, on September 9, 2012 12:09 AM:

I use "Everything" and "File Seeker". Both freeware.

Will said, on September 10, 2012 3:59 AM:

Thanks for the tips, Dave!

Starbucks coffee cup I do have a lot to say, and questions of my own for that matter, but first I'd like to say thank you, Dave, for all your helpful information by buying you a cup of coffee!

I do have a comment, now that you mention it!











I will never send you any unsolicited email. Ever.






Check This Out Too...

 
Look for Answers
Need Help? Ask Dave Taylor!


Follow Me on Pinterest

Find Me on Google+
ADT on G+
© 2002 - 2013 by Dave Taylor. All Rights Reserved.

Note: This web site is for the purpose of disseminating information for educational purposes, free of charge, for the benefit of all visitors. We take great care to provide quality information. However, we do not guarantee, and accept no legal liability whatsoever arising from or connected to, the accuracy, reliability, currency or completeness of any material contained on this web site or on any linked site. Further, please note that by submitting a question or comment you're agreeing to my terms of service, which are: you relinquish any subsequent rights of ownership to your material by submitting it on this site. My lawyer says "Thanks".
"Ask Dave Taylor®" is a registered trademark of Intuitive Systems, LLC.