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How do I work with my Gmail Google Contacts?

Dave, I'm more than a bit confused about Google Mail. How do I find my Gmail list of contacts? And, while I'm at it, can I add new contacts directly?


Dave's Answer:

Considering how much effort Google has put into Google Mail (aka "Gmail") with its many additions and capabilities, including tight integration with other Google services, it's quite surprising that the company seems to have completely ignored any sort of address book or contact manager. There's one associated with Gmail, but it's terrible, confusing, and remarkably ugly, particularly compared to elegant solutions like the Contacts app from Apple.

Still, we all work within the confines and constraints we have and it's perhaps a bit ungrateful to complain that the terrific free Gmail application, with its zillion petabytes of storage (I exaggerate just a bit), isn't the best product on the market for managing a large contact list.

Instead, let's practice thankfulness and instead talk about what you can do and how you can get to the Google Gmail Contact Manager and add someone.

To start out, there's rather a hidden-in-plain-sight Gmail menu that you need to access. I always forget it when I'm working with Contacts, so you're not alone in this. Here's what you see on the top left when logged in to your Gmail account:

gmail contacts manager 1

See where it says "Gmail"? Notice there's a tiny triangle pointing downward. Surprise, there's actually a menu there! Click on the triangle and a few choices appear:

gmail contacts manager 2

You're right. Click on "Contacts" and you're in the Gmail Contact Manager. Down the left side you'll see lots of lists, particularly if you're an active member of the Google Plus community, as I am:

gmail contacts manager 3

What I like is that it keeps track of who you email most frequently and offers up a "Most Contacted" list. For me, it's 20 people (oddly including myself):

gmail contacts manager 4

Click on any of the list names to select them: to see who is in my "Most Contacted" list, I simply click on it:

gmail contacts manager 5

I've hidden various info to protect my friend's privacy, but notice that you can see what Google Plus circles I have them in too.

To add someone, click on the "New Contact" button on the top left of the Google Contact Manager window that you're already looking at. You'll get a set of standard fields to fill in:

gmail contacts manager 6

What might not be obvious is that "Add" at the bottom opens up a ton of additional fields you can specify, including URL, birthday, and much more. Click on it:

gmail contacts manager 7

Helpful. Now if Google could just assign someone to creating a visually attractive interface to the contact manager, it might be useful too. As it is, I think most people completely ignore it and just assume Gmail has a crude address book. Which is too bad.


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Categorized: Google Gmail Help   (Article 10282, Written by )
Tagged: gmail address book, gmail addresses, gmail contacts, google address book, google mail
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Reader Comments To Date: 1

gulam haidar said, on March 12, 2012 8:35 PM:

i want access my gmail mail i use prmently internet 6.2.2006

Starbucks coffee cup I do have a lot to say, and questions of my own for that matter, but first I'd like to say thank you, Dave, for all your helpful information by buying you a cup of coffee!

I do have a comment, now that you mention it!











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