How to save an Apple Pages file in Microsoft Word .doc format?
I have switched from Microsoft Office on my Mac OS X system to Apple's iWorks package, which works great except every so often someone complains that my files are in .pages format, not .doc, which is what they want to see. I can't see how to save a file in Pages as an MS Word doc file, but I know it can be done. Help?
I also migrated on my Mac from MS Office to iWorks and haven't looked back in the eight months or so since. Certainly Keynote is a huge improvement over PowerPoint, and my Keynote presentations look so much better I am kind of embarrassed it took me so long to switch, but Pages is a splendid replacement for Word too, and so far, for me, offers 100% of the functionality and capability I need.
Even better, as I bet you've found out, you can open .doc files created by Microsoft Word in Pages without a problem. Saving Pages docs in Word format, however, isn't quite as obvious as you may imagine, because it's not a "Save As" it's an "Export".
Let me show you...
Open up your Pages document, then choose "Export..." from the File menu:
Chose that and you'll see that there are a bunch of formats you can create:
The default is a PDF document. Easy, straightforward. Click on "Word" and you'll see:
No options, just click on "Next..." and you'll be able to type in the doc name you desire:
Enter a good name, add ".doc" if you think it'll make it easier for the recipients, and click "Export".
That's it. Done. Now you have a ".doc" file on your computer that's a Microsoft Word friendly version of your document. Not too bad!
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Written by Dave Taylor
apple iworks, apple keynote, apple pages, microsoft office, microsoft powerpoint, microsoft word
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Reader Comments To Date: 22
what version of word does pages export? the pages word export wont open in word 2003.
I would like to use Apple Pages in a typical MSOffice environment (an Italian law office) and I always experience a huge problem: exporting to word seems to work well but, when my coworkers try to print the doc I created, even after modifying it, the printer acts funny.
The page seems to be created in an horizontal format, with only a few (huge) lines per page. Changing the page format seems to solve the problem, but:
1. I can't ask my coworkers (computer dummies) to do such a "difficult" thing every time.
2. The problem is not visible from inside any word processor I tried, so it's not easy to find what docs are affected.
If you can help me, even with a private mail, I will be really greateful
I've followed the instructions for exporting a PAGES file out as a Word document, exactly as you specified on your site. But, when I look at the file in an "explorer" mode, the PAGE version is 152 KB long, and the Word version is only 19 KB.
What did I do wrong?
I have found a document in word that I have saved with a password protection 5 years ago. Now I have forgetten it, and the doc is very important, a story on my best friend, she passed away that year.
Can I open it or must I buy the software that will allow it?
thanks you, micaela from Italy
Dave...I'm so glad I found you! You made a frustrating problem disappear in a few well explained steps...you even have visuals! Thank you a thousand times!
This was very useful.
I have recently just downloaded Pages from the app store. I followed the instructions above about saving in a word format, however when I type in ".doc" after I type in my desired doc name, I'll go into my Finder and my document will only have my doc name not ".doc" after it. Should my friends with word have any trouble opening the document if I were to send it to them?
Jess, if you are saving the file in "Microsoft Word" format, it should automatically have a .doc or .docx filename suffice. If not, try File -> Export (I think that's the menu item name) and specify an MS Word file.
very good explanation, easy to follow and excellent presentation.
I have tried saving a Pages file as a Word document, both by SAVE AS and by EXPORT. In both cases I receive an error message that says "Wrapping text in text boxes around inline shapes isn't supported in the chosen file format. Text will overlap inline shapes in text boxes."
So not very useful when I am trying to export a newsletter with some illustrations and text wrapping.
Any ideas how to keep the text wrapping without saving/exporting as a PDF, which creates a very heavy file?
That was awesome advice & so easy to do! Exactly what I was looking for. THANKS!!!
You suggest the PDF default format as a solution to the problem of converting a Pages document to a Word .doc, but most editors don't want a PDF because it cannot be edited. How do you make a Word .doc from Pages '09 and still keep the same formatting? (Eg, what about that warning about character borders?)
Thank you for writing this article. Very helpful. Go Cardinals.
Thank you so much!!!!! This was awesome. Super helpful.
Thanks Dave. I followed your instructions for a simple 8.5x11 bio and it worked, but the resolution of the Word doc is awful and can not be used. Also others who open the file can not seethe contents. Any advice?
Not sure what you mean by "resolution of the doc", Maria. Are you saying you had a big photo in the original Pages doc and when you save as MS Word and reexamine it, the image has been scaled down to the point where it's not usable? In a case like that, you might need to simply replace the low-res photo with the original high-res in MS Word after the conversion...
I have in my "Documents" files that were created in "Word". I changed to Pages and am now unable to open these Documents. I get a window stating "you can't open the application Microsoft Word becaus PowerPC applications are no longer supported". Can you help me?
Thank you Dave Taylor! I always forget how easy things are on a Mac.
I don't have the option to "export" on my file menu. Can I still save a Pages file as a Word file?
I'm confused that you don't have the export option, Jeanne. What version of Pages are you running?
It has a great help. Many many thanks.
I hope you can help me, I've done just that exporting process with a college project which is saved in pages format and every time I export as a word document it says the "characters borders aren't supported and were removed". Now, this file is text only, no pictures, graphs, anything, just plain text. It's a college paper so there is no fancy borders, actually NO borders whatsoever.
And the problem is some text just gets out of its place, titles that were supposed to be on the next page are on the page before, quotations that are supposed to be 4 or 7,5 cm from the margin aren't. I can't figure out what I'm doing wrong.
Exporting to pdf seems to present no problem, but I have to hand in a doc. copy, not a pdf. copy.
I do have a lot to say, and questions of my own for that matter, but first I'd like to say thank you, Dave, for all your helpful information by
buying you a cup of coffee!||
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