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How do I create a password protected Word document?

How do I protect a microsoft file with a password? The purpose is, i don't want word to open up my file without asking for a password.. every time i'll open my file i want that it will ask always a password...


Dave's Answer:

This is quite a bit trickier than I think it should be, because the logical place to find the password option, to me at least, is the File --> Properties area of Microsoft Word, but don't rush off and look there, that's not where you set a password for your file.

Instead, you need to go to Tools --> Options, at which point you'll find a dialog box with about a zillion different tabs. Click on the Security tab and you'll see this:

Specify a password for a Microsoft Word document

Notice that you can also set an "edit" password if you're okay with people having the document but want to prevent them from editing the contents. That's not quite what you want, so it's the "Password to open" that you need to fill in.

I also encourage you to click on the "Remove personal information from file properties on save" too, to give you a bit more privacy if the file might make its way out onto the Internet or otherwise leave your own machine.

Click "OK" and it'll ask you to confirm the new password:

Confirm your password for a Microsoft Word document

Don't forget this password lest you end up losing the contents of the file entirely.

Now, save the file as usual and when you try to open it, instead of the contents popping up as usual, you get exactly what you seek:

Opening a password protected file in Microsoft Word

Hope that helps you out!



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Comments

You can also use the "Save As" option.

Next click on The "Tools" in the upper right corner of the Save As dialog.

Then click on "Security Options".

Posted by: Richard Frisch at March 28, 2006 10:03 PM

thanks. it worked

Posted by: pipes at March 31, 2006 2:08 AM

dear sir
i am working in a company as IT Operator.here in this office all system are IBM branded PCs, iwant to know when we buy a new IBM system they will provide operating system Cd?

Posted by: shamsudeen at April 8, 2006 5:35 AM

hey thanks for this site, it was really helpful, i always have alot of people on my pc and i dont want them copying my documents at school, so thanks again.

Posted by: Tru at July 30, 2007 7:46 PM

Hi Dave, the above given method of saving files with password was easy to follow but while searching with google desktop for a particular word which may be in the file,in that case, will the file details or contents be displayed.

Posted by: basumatkar at March 6, 2008 11:26 PM

I have a lot to say, but ...
Starbucks coffee cup I have a lot to say, and questions of my own for that matter, but most of all I'd like to say thank you for all your efforts on this Web site by buying you a chai!

I do have a comment, now that you mention it!









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