How can I have email from my iPhone automatically saved on my Mac?
I have a new Apple iPhone and have been greatly appreciating all your iPhone help, but am still a bit baffled by one thing: when I send mail from my iPhone, I can see how I can Cc myself, but then I see my own messages in my [Microsoft] Entourage mailbox. That's daft. Is there some smarter way to set things up?
I've been looking at the very same issue, actually, because I also want a copy of all my sent messages on my main Macintosh system, but I really don't need to see my own missives each time I grab new mail from the server.
The solution? A mailing list rule! I'll demonstrate how to set this up in Microsoft Entourage, but it will work in any mail program you're running, whether it be Apple Mail, Thunderbird or even Mailsmith.
The key is to recognize that all mail sent from your iPhone is going to have the same set of criteria:
In Entourage, you'll start by going to Tools --> Rules:
(yes, I have a lot of rules!)
Click on "New" in the top left corner and you'll have a new filter window which you can then fill in as I show here:
Key to notice is that you want to specify "if all criteria are met" and then mark the message as read when the program automatically files it into the "Sent Items" mailbox. You can see that I have this set up for when I am carbon-copied on the outbound messages. If your iPhone isn't automatically sending you a copy of your outbound messages, go to Settings --> Mail on the iPhone and scroll down to the "Sending" area, you'll see that you can enable/disable "Always Cc Myself".
Actually, if you've upgraded your firmware from the original release, the option on your iPhone says "Always Bcc Myself" and that means you'll need a slightly different second rule in your email program: instead of an email filter rule that specifies "Any Cc recipient" "contains" your email address, you choose "Message body" "contains" "Sent from my iPhone." and you're good.
Now you can test your rule if you have a message in your Entourage mailbox that should now be automatically squirreled away in your "Sent" folder. Select the message, then choose Message --> Apply Rule and select the new iPhone rule you've created:
That should promptly slip your sent message into your "Sent" message folder in Entourage, as you desire. Now, the real question is: how do you create a mailing list rule of a similar nature on the iPhone itself so you don't have to see your sent messages there either. That's beyond what I can figure out right now, however, so I'm afraid you're on your own with that one. :-)
Hope this helps you get more enjoyment out of your Apple iPhone.
More Useful iPhone and Cell Phone Help Articles:
✔ How do you share an iPhone photo on Facebook?
All my friends have figured out the magic to take photos on their iPhone and upload them to Facebook. Everyone but me. How...✔ Closed captioning for TV shows and movies on my iPhone?
Hey Dave, I saw your article from a few days about How to Turn on Closed Captioning in iTunes and am wondering if...✔ How do I create location-based iPhone reminders?
Thanks to Siri, I've become a big fan of the Reminders app on my iPhone. Being able to say "remind me at 3pm...✔ Enable Apple 2-Step Verification in iTunes?
I keep reading all these articles about iTunes account security and people having their accounts hacked. I have 2-step security verification set up...✔ Turn an iTunes song into an iPhone ringtone?
I want to have song from my song list in iTunes into a ringtone I can use on my iPhone? Is it even...
Let's stay in touch!
Sign up for my weekly AskDaveTaylor Newsletter and you'll receive even more tech and gadget help right to your inbox, along with exclusive news and industry updates. It's good stuff. I promise!
I do have a comment, now that you mention it!
Check This Out Too...
Look for Answers
All Our Categories
Apple iPad Help
Articles and Reviews
Auctions and Online Shopping
Blogs and Blogging
Building Web Site Traffic
Business and Management
Computer and Internet Basics
d) None of the Above
Google Gmail Help
Google Plus Help
Industry News and Trade Shows
iPhone and Cell Phone Help
iPod, Sony PSP and MP3 Player Help
Kindle Fire Help
Mac OS X Help
Pay Per Click (PPC) Advertising
Search Engine Optimization (SEO)
Shell Script Programming
Tech Support Video Help
The Writing Business
Twitter, LinkedIn and Social Network Help
Unix and Linux Help
Video Game Tips and Help
Windows PC Help
Find Me on Google+
ADT on G+