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Can I forward selected messages from my GMail Account?Dave, I've been experimenting with a Google Gmail account and am wondering if there's a way that I can forward specific messages sent to that account to my regular mailbox? And if so, is there a fee or membership cost associated with it? I too have a Gmail account and am very impressed with how easy it is to work with, how attractively it presents messages, how there's sufficient archival space that I don't have to keep cleaning out my mailbox, and how it's so simple and clean compared to the ugly ad-heavy Yahoo Mail and Hotmail. Unfortunately, it's also still an invitation-only system so getting an account is a bit of a "who you know". But, yes, there is a way to selectively forward messages from your Gmail account and there's no cost associated with it ("nor", Google assures us, "will there ever be."). The trick is to log in to your account, then click on the "Settings" link on the top right corner. There are lots of useful settings you can tweak here -- don't forget to turn on keyboard shortcuts, for example -- but you want to click on "Filters" to accomplish what you're trying to accomplish here. Probably, you have no filters, so you'll see a rather austere screen and a "Create a new filter" link. Click on it. Now you'll see this: ![]() Click on the screen shot for a larger view To create a filter that selectively forwards messages that have, say, the pattern cikdiscuss in the subject, simply add those letters to the subject box, then click on "Next Step". Now you're presented with five choices: archive the matching message directly (they call this "skip the inbox"), star it, apply the specified label, forward it to, and move it to the trash. Obviously, it's the fourth choice that you want: check that option, enter the email address of your main mail account, click "Create Filter" and you're done! As you can see in the earlier screen shot, there are a number of different sophisticated filters you can create. I like that I can filter based on the content of the message, a real boon for using Gmail to help organize lots and lots of messages. MY kudos to the Google team for Gmail, and I just wish i could give everyone who reads AskDaveTaylor an account to check it out!
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Is there any way to replicate the Inbox of Outlook 2003 to my Gmail Inbox? Thanks Posted by: Stu Kopelman at February 5, 2005 2:17 PMThere are a few good sites out there where you can get an invite to Gmail. Alas, gmailswap.com is down for the count, but here's a site that has links to similar projects: I have some gmail accounts to give away--50, to be exact. want one? email me by clicking on my name! Posted by: Greg at February 5, 2005 7:47 PMStu, I think you're asking about an Outlook filter that would automatically forward mail to your Gmail account, the exact opposite of what I wrote about here, right? If so, I believe that you can do that, but do remember that you'll need to leave Outlook running at all times so that it can get and forward messages as they arrive in your mailbox. Posted by: Dave Taylor at February 6, 2005 3:41 AMHow do you forward all incoming gmail to an external account? Simply setting the filters to "*" will do the trick? Seems too easy. :-) Posted by: Sahil at February 7, 2005 8:06 PMYes, Sahil, as far as I can tell, you could indeed do just that with a Gmail account, if you're so inclined. Or, you could set things up so that you keep a copy in your Gmail account AND have a copy forwarded to another mailbox. Nice, eh? Posted by: Dave Taylor at February 7, 2005 9:34 PMi have a email account in gmail as konasanimurali@gmail.com may i know how i forward email 2 my friend,like 1 email,i wan forward all to see!!! Posted by: dingwei at June 28, 2005 6:02 PMsir Two questions: 1. How do I simply forward something from my gmail to a friend's email? 2. How can the size of the print in my gmail be For #1, click on "more options" by the message header info in Gmail and you'll see "Forward" as one of the additional choices that suddenly appears. For #2, that's something you can adjust in your browser. Check "View" "Font Size" or similar, depending on what you're using. Posted by: Dave Taylor at April 27, 2006 5:05 PMall mail disappeared today from my mail box. While forwarding mail, how do I access my contacts to select recipients?- in Yahoo and Hotmail, when you select 'To' the list of contacts appear. Posted by: Farkha at December 3, 2006 12:38 AMFrom the InBox - is there a way to select mutliple messages and have them all forwarded to one external address - or do I have to open/forward them one-by-one? Posted by: Clint at December 5, 2006 3:17 PMi want to copy all mails from a gmail account to another... is there any option? Posted by: norbu at December 14, 2006 5:17 PMHow do I forward incoming messages to more than
I have the same question that Ann Brooks has....How do I simply forward something from my email to another friends email....I did read your answer....I went to the header and there was no "more options" to be found there was a more actions but there was no forwarding to be selected.....there is a forward tab at the bottom of the message but you either got to copy and paste or type the email address by hand...Is there a eaiser way than that option????? Posted by: Lenny Bean at February 7, 2007 1:53 PMi looked for long 4 an answer for that Q? hello a question pls is there a way i can retrieve my gmail ( incoming mails without accessing my gmail account) from yahoo mail or aol mail?? and how ? Posted by: allure at April 5, 2007 9:47 AMCan i tranfer my all hotmail mails atonce to another account like gmail or yahoo. Is that Possible Posted by: Raja at July 13, 2007 1:05 AMHow to you access the contact list to forward an e-mail whle the new e-mail mail is on the screen? When I hit the forward button it gives me a line for an address but I need the contact list in order to foward. Thanks Posted by: George Engle at August 1, 2007 3:09 PMWhen I forwarde mail I like to clean it up. Some of my messages have a long list of people That have sent mail to them. In the past when I got to foward I then eerase the wirk FW in to front of the topis. Then go into the massage and remove the people who sent it to me, and all the others. then When I send it it's nice and clean. with just my name and the message. Is there a way to do this with gmail? Posted by: Shirley Naron at September 26, 2007 1:47 PMhow to forward the mail to all my friends in my list Posted by: Murugan at October 26, 2007 5:09 AMYour answer re forwarding selected email missed the mark for me. Let's say I receive 200 emails, go to my account, read them, choose one message, decide i want to forward it to another account, and just want to do that one time. How? I know it's got to be really simple and I'm missing it but please direct me. Thank you. Posted by: cliff at January 11, 2008 8:23 PMCliff, easy: on the top right of the window within which your message is displayed (it has a small line that separates the messages from all the navigation, ads, etc) is a little button "Reply". Click on the down arrow immediately next to it and you'll see it's a pop-down menu. Second choice: Forward. :-) Posted by: Dave Taylor at January 11, 2008 9:34 PMHow do you forward all present e-mails in your inbox to another e-mail? I have done the setting which allows you to automaticaly forward e-mails to another e-mail.I hope that I get an answer soon. ASAP ! Posted by: r k at January 29, 2008 2:14 PM1. Checkbox some emails. How do I forward everything from Outlook Web Access to my gmail acount? (and forward everything that comes later 2) Posted by: Michael at March 30, 2008 1:52 PMHi Dave, I am still not able to send multiple messages (note that this is not a grouped message) This are individual mails sent on different dates from different mail address. I want to be able to forward all of this individual messages at one go. Is this possible...? Posted by: Dhurba at May 7, 2008 12:36 AMWhy has gmail made forwareding email messages so complicated? Others have a forward button above email messages. Alex Posted by: Alex Borris at June 18, 2008 11:43 PMhii How can i forward my sent sent mail in my one gmail account to another gmail account's sent mail. Posted by: santosh at August 2, 2008 6:30 AM
2.If I can do so, how can I remove some of the friends from that forward list? Posted by: Shrey at December 2, 2008 6:11 AMyou can forward msgs ? first click at forward then write down the email address , the send it ok Posted by: kabeer at January 21, 2009 10:09 PMHow to forward email from gmail account Posted by: Muzni at February 2, 2009 10:54 AMthx !! I was lookin for a solution and finalllly i gt it .... Posted by: S B Choudhary at February 5, 2009 11:39 PMhi, is it possible to select multiple msgs from my gmail inbox and forward them all at once to another email account ?? Posted by: Annas at February 11, 2009 4:31 AMI want to know if and how i can access my google emails directly through my apple i-mac without accsessing google Posted by: Anne Scott at March 31, 2009 7:10 AM1.How can I forward a message to all my friends in my gmail list? and 2.If I can do so, how can I remove some of the friends from that forward list? Posted by: Pradeep at April 18, 2009 9:41 AMHow can I forward an email to more than one contact easily in gmail? Thanks, Ray Posted by: Ray Kinder at April 26, 2009 4:04 AMWhen I use this filter of forward selected messages, it is applied only to emails that comes in future. And it says old emails cannot be forwarded. Is there are option to forward selective emails to another account at one shot. Posted by: surendra at May 7, 2009 11:15 PMsir, This is dumb. This does not work. I want to forward one stinkin' email to one other address and that's it. What's so hard about adding a "Forward this email" button? Posted by: Angry Gashcutter at August 20, 2009 9:53 AMEasy there, cowboy: you can indeed forward a single message and it's pretty darn easy. See on the right just above the message text where it says "Reply"? Click on the little triangle next to it and you'll find that the next choice down on the menu is "Forward". Solved. :-) Posted by: Dave Taylor at August 20, 2009 10:16 AMHi Dave, the company I work for has recently migrated lock stock and barrel onto GMail, this is ok except they have introduced an automatic 1 year deletion policy whereby your mail, both sent and inbound, gets deleted after a year. This is disastrous for our division but the powers that be will not change their mind so my question is, do you know of any easy way of automatically archiving our mail externally, ie away from the Gmail system. To make things more complicated, we have to use the GMail web client and are not allowed to use Outlook. Many thanks. Hi Dan. Do you have a corporate Google account for your office? That might well have different options and a much longer archive policy. If not, one thing you can do is set up a computer as an email archive system, duplicate all the addresses, then set up everyone's Gmail account with a filter that forwards a copy of every inbound message. Not sure how to automatically have all outbound messages archived, though, perhaps someone else can suggest something? Posted by: Dave Taylor at January 25, 2010 1:01 PMI created the filter as suggested & checked "Apply to 47 matching emails", but none of them forwarded. Is there a way to forward a bunch of emails at one time? (As opposed to doing them one at a time from the 'Reply' > drop-down arrow > 'Forward'). Posted by: Bruce K at February 2, 2010 11:12 AMi HAVE AN E MAIL ARRIVE AND I WANT TO FORWARD IT TO ANOTHER E MAIL.....IN SIMPLE TERMS...EXAMPLE: WALT Posted by: WALT at June 6, 2010 8:11 AMHi can you help plz i would like to know if there is a way to sent my sent mail (like a copy) to my other gmail account thx I can already forward all incoming e-mail to my secondary address and works great. My question is - how do I do the same for all outgoing mails automatically ? Posted by: Tommybkk at June 20, 2010 2:50 AMhey i have a question, Hey mate.. thanks for your tips. I am gonna try your option before that I have a quick question as what will be the lead time of this transition? Posted by: ags at August 1, 2010 10:36 AMthe easy way to forward an email is to get an email address with TALKTALK there is a tab at the top of the email list FORWARD and an address bar comes up Posted by: a f sephton at August 16, 2010 9:20 AMI have plenty of resume in my mail, I need to download only email id's from that resume, is that any procedure to download only email id's, without view that inbox. Posted by: Karthik at August 25, 2010 4:47 AMAs a newcomer to "gmail" I am very unhappy that I can not forward a message to a friend without going thru a lot of BS. I don't get your complaint, Bruce. I forward email all the time. Where it says "Reply" next to an email message, click on the small triangle next to it and "Forward" is one of your options. How much easier could it be? Posted by: Dave Taylor at August 25, 2010 10:19 PMi tried! its not freaking working! it just seems that the filter will work from future messages recved, not the current ones, even if i check the box. why do they build it like this!? they should just have a pull down menu to forward all selected messages. this is driving me crazy. this is very urgent. Posted by: adam at September 4, 2010 6:06 AMHi,can i forward a gmail i have received to another email address ,Albert Posted by: albert sephton at October 3, 2010 9:18 AMDave, how can i forward about 3,000 emails within a specific date range to my Outlook? I had a .pst meltdown and can only access emails sent between May and 9/7 in my Google online inbox but want to forward them to Outlook to be able to search more easily and file in my folders there. Thanks! Posted by: danajo at October 25, 2010 2:45 PMHi Dave, We then got a little notebook for our travels and we want to set up outlook to access the gmail - but only the emails that are sent to my @gmail account. - It currently tries to retrieve all the emails from the 3 accounts. Is there a way to stop the outlook on my notebook from downloading all the mail, and just what is in the gmail inbox? Posted by: Kath at November 24, 2010 3:35 AMIf you are still answering comments here, please let me know why I can not add a new email to the forward window in a new filter? Posted by: Julie Wolf at November 30, 2010 6:48 PMHi Julie. I am still answering comments and you can add email addresses, but you have to set them up differently. Check out this tutorial: http://www.askdavetaylor.com/verify_confirm_forwarding_email_address_gmail.html Posted by: Dave Taylor at November 30, 2010 10:05 PMI have email id in gmail i have received so many emails from my friends and i want to add this email ids in to contact of my account. Please guide me how this can be done by me? Posted by: B Kumar at February 24, 2011 9:07 AMFor all those asking about forwarding multiple messages in one go, here's how you do it if the messages are all part of the same conversation Open the desired message (in conversation "on" mode) then on the far right hand side, above the Ads, in red text (at least on my theme) not looking particularly import there should actually be a "Forward All" button underneath "New Window" "Print All" and "Expand All". Matt Posted by: Matt Page at June 17, 2011 5:29 AMHi There is a question that repeats itself here with no answer, apparently because it is a little bit similar to old questions that have been already answered, so it looks redundant though it's not. I will be grateful if someone could answer this question please. Thanks in advance :# So what I'd like to know is how to forward multiple OLD messages from my gmail to another account #without outlook#. The filter option does not work. It is a nice solution to automatically forward all your future mails that apply to the filter definition, but cannot be applied to old mails already in your inbox #even if you check the option "apply to messages below" during filter creation. There is even a note saying clearly that old mails cannot be forwarded). The question is whether there is a workaround. I need to forwards hundreds of mails from my full account (believe it or not, my gmail is full :-)) to a new account. Thanks so much! The forward filter will not work with emails I receive that are sent to a gmail group I belong to. Any thoughts on forwarding group emails? Posted by: Kelly at July 6, 2011 12:39 PMKelly, should work fine. Set up your preference sin Google Groups so that you receive a copy of each message to your regular Gmail account, then set up the filter to recognize those messages and forward them along... Posted by: Dave Taylor at July 6, 2011 2:40 PMi'm glad I asked Dave Taylor. Just recently I'm getting forwarded messages in email that are in blue script, and it does not print. Why is this? How can I change thar script back to black? Posted by: Anne McArthur at October 2, 2011 3:39 AMNice one dear...keep it up..and Many thanks.. Posted by: prateek at October 5, 2011 2:23 AMI have the same question as "bo" dated Jul 3, 2011. This question remains unanswered as I looked through the previous posts other than by "bo". It is this: How do I forward multiple emails that are already in my gmail account to another of my own gmail account IN ONE GO? I can select all 50 conversations in one page by just checking a little box near the top which is in the same line as "Archive", "Spam", "Delete", etc, but after that, I cannot find any "forward" function to forward all these 50 emails to another gmail address. I know how to forward one by one but it will take me a 100 years to forward thousands of emails this way. Can somebody enlighten me on the method to do it? It will be very very much appreciated! Posted by: Wendy at October 5, 2011 6:45 AMHi Wendy. Sorry it seems unanswered, but the answer is, well, that there's no way to do this that I can figure out. The best solution could be to enable IMAP access, then use a separate email program with its own filters set up to get your older messages, but a little niggling voice in my head says that won't work either because IMAP access only lets you get to what's new, not your archive. Sorry there's no better solution... Posted by: Dave Taylor at October 5, 2011 9:51 AMFor those asking about forwarding a single conversation with several posts in it... I had the same issue with trying to set up a filter and it not sending old messages. After much to much time, I found that there is a "forward all" under the "more" drop down menu. (Using Firefox Browser) This however, has led to another problem for me. After "forwarding all" I looked at the sent email and it didn't actually forward all!!! It stopped part way through (ugh!). My convo has about 80 posts and it seems they have the darn thing limited to 25 and it doesn't even warn you! What a joke. Back to the drawing board. This just seems much too easy for them to fix... At least those of you with less than 25 messages in a convo can use the "forward all". If anyone knows how to increase the limit or another way to send them all please tell us. Posted by: e at November 29, 2011 8:05 PMI too really need to forward about two thousand mails out of gmail. Is there a solution to this yet? Can you contact gmail and have them change over the email account names??? PLLLLEEEEAAASSSEEE HHHEEEELLLLLPPPPPPPPP Posted by: Andrew at January 12, 2012 8:21 PMI am having the same problem with this new email. I cannot add any contact addresses by clicking on the envelope. every time I do I get a new blank compose email screen. I also am not very happy with this part of gmail. I tried to add the filters with no success either I need help and can not find it easily from Google. Is there a phone number to call. Frustrated!!! Posted by: Kevin at February 1, 2012 7:04 PMI have something to say, now that you mention it, but ...
I do have a comment, now that you mention it!
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